PowerPoint by default links to sound files greater than 100Kb. This means that if you embed your sound file into your PowerPoint presentation and send your presentation by email, or play your presentation on another machine, the sound file will not play.
To embed your sound file into PowerPoint1. Choose “Options” from the Tools main menu and go to the General tab.
2. Set the value next to “Link sounds with file size greater than” to 5000 kb. This will allow you to embed sound files of up to 5megabytes each. Enter a higher number if you wish to embed even larger sound files.
3. Click OK.
If you have already added sounds to your presentation before following steps 1 -3 above, then you will need to locate and delete each of the sound files, and re-insert them using Insert, Movies and Sounds, Sound from File….
The sounds you re-insert this way and any sounds (with file sizes less than 5000kb or about 5mb) will be embedded into your PPT file, not linked.
Your PowerPoint presentation (PPT file), will now be larger this way, but the sounds won’t get lost, and will be included when distributing your presentation.
I tried reinserting an MP3 file after chaning the allowed size and still only inserts a link. It will not embed. HELP!
Same here–someone please let me know why it still won’t work! Anyone?
No one seems to read Power Point restrictions which only allow ‘wav’ sound files to be embeded. Any other media format must be linked. To overcome part of your problem create a folder and save you media-less pp file in that folder. Copy any media files that you will use in your presentaion into that folder.
When you insert you media file, make sure you use one from that folder so your pp file is always sitting next to it. Hence you must move the folder with all its files to keep the media files linked. You cannot send or move just the Power Point file, the folder is the ‘file’ so to speak.
Another way to do all of this is to choose ‘Publish’ under the Office logo and then ‘package for CD’ then ‘copy to folder’ go to options and choose ‘Archive Package’ include ‘Linked Files’ click ‘OK’, then “copy to Folder” and Bob’s your uncle.
Hope that helped!