Tip – How to embed a Sound file into PowerPoint

PowerPoint by default links to sound files greater than 100Kb. This means that if you embed your sound file into your PowerPoint presentation and send your presentation by email, or play your presentation on another machine, the sound file will not play.

To embed your sound file into PowerPoint

1. Choose “Options” from the Tools main menu and go to the General tab.
2. Set the value next to “Link sounds with file size greater than” to 5000 kb. This will allow you to embed sound files of up to 5megabytes each. Enter a higher number if you wish to embed even larger sound files.
3. Click OK.

If you have already added sounds to your presentation before following steps 1 -3 above, then you will need to locate and delete each of the sound files, and re-insert them using Insert, Movies and Sounds, Sound from File….

The sounds you re-insert this way and any sounds (with file sizes less than 5000kb or about 5mb) will be embedded into your PPT file, not linked.

Your PowerPoint presentation (PPT file), will now be larger this way, but the sounds won’t get lost, and will be included when distributing your presentation.